Job Posting: EJCA/ACL Facility Manager

Overview

EJCA is looking for an applicant to fill the EJCA/ACL Facility Manager role.

Reporting relationship: The Edmonton Japanese Community Association (EJCA) Board

Working Relationship:  The Argyll Community League (ACL) Board

Position: Part time, approx. 10 hours per week.

Starting wage: $23 per hour

Benefit: Vacation pay by %

The position will remain open until an appropriate candidate is selected. 

Training/Orientation will be provided.

Details

Facility Manager: Building Maintenance, Operations, Custodial

Familiarity with basic building maintenance with an awareness of when to call in professional help.

Good Project Management skills.  These include coordinating outside contractors, having a keen awareness of time management and project scheduling experience.  

Experience dealing with suppliers, service agencies, and freelance contractors with respect to quality control, materials, inventory, scheduled maintenance, service quality, and maintaining good relations with suppliers and service providers. 

Ensure cost effective building maintenance either by candidate or contractor, according to maintenance schedules:

• Ensure proper operation of fire suppression systems, fire alarms, HVAC system (heating and cooling filters, make up air), electrical distribution systems (including emergency lighting, checking and fixing any lights that are not working), plumbing, AED.
• Check and identify or repair damage on the inside and outside of the building; graffiti, dents, broken windows, doors, using contractors as necessary.
• Recommend repairs to the building.
• Maintain equipment inventory.
• Help in selection and supervise contractors as needed.
• Produce reports and report to the EJCA Board and the EJCA/ACL Joint Committee using established templates.

Security

• Be part of the protocol for responding to building alarms, including remote viewing of security cameras.
• Must be willing to be “on-call” for building problems, including security.

Cleaning of the building

• Sweep floors, wash windows, vacuum, shampoo carpets, strip and seal uncarpeted floors, clean walls, etc. 
• Clean washrooms including toilets, sinks, grab rails, mirrors, and floors, and sanitize to Alberta Health Services (AHS) standards. Ensure the centre is clean before events and restock weekly and after every function: toilet paper, paper towels, hand soap.  
• Clean kitchen including refrigerators, stoves, dishwasher, and freezers, and sanitize to AHS standards, including:
• • grease trap and floor drains.

• Hire and supervise building cleaning persons/companies as needed.
• Purchase janitorial supplies, etc., as required.

Grounds maintenance

• Clear sidewalks of ice/snow during winter, apply salt and sand as required.
• Sweep gravel and pick-up debris and litter during summer; maintain general tidiness.
• Hire and supervise snow removal persons/companies as needed. 
• Note: garden maintenance is done by the Garden Work Group.

Supervision

• When appropriate, arrange, manage, and supervise service contracts and follow up on the work/repairs. 

General

• Physical capacity: able to climb a ladder for light bulb replacement, ability to inspect the roof, operate a snowblower, clean floors, move furniture, etc. 
• Willing and able to do janitorial work. 
• Other duties as required.

Other Skills, Knowledge, and Requirements

• Grade 12 education or equivalent, and fluent in spoken and written English.
• Ability to write complete and detailed reports.
• Computer skills:
• • For data input, record keeping, and producing monthly reports.
  • Very familiar with Chromebooks, Google Workspace office and collaboration tools (GMail, Drive, Sheets, Docs, Calendar). 
• Takes directions well and provides others guidance when asked. 
• Has initiative and skills to communicate the Facility’s needs to organizations and groups that use the Facility. 
• Confidence when dealing with emergencies.
• Amiable, approachable, consultative, self-assured, and compassionate towards visitors and regular facility users. 
• Attention to detail.
• Organizational and time management skills.
• Motivated and has a demonstrated ability to work alone to complete tasks on schedule.
• Sensitivity to cross-cultural issues.
• Must have a reliable vehicle.
• Certifications:
• • Food safety, First Aid.
• Criminal Records Check.

Assets Desirable (But Not Required)

• Facility/building management experience.
• Japanese language ability.

To apply, send:

• A covering letter including reasons for your interest.
• Your resume
• Two reference names including their title, relationship to you, contact email, and telephone number.

by email to: secretary@ejca.org
OR
by mail to: EJCA c/o Brenda Madsen, 6750 88 Street NW Edmonton, AB, T6E 5H6

Please contact secretary@ejca.org with any questions.