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Privacy Policy


Effective Date: November 15, 2020


Edmonton Japanese Community Association (“EJCA”, “Association”) collects personal information (such as name, address, phone number, and email addresses) for one or more of the following purposes:

  • Processing memberships.

  • Contacting members about renewing their membership, taking on a volunteer task, registration for events.

  • Providing newsletters and other Association-related information by postal mail or email.

  • Communicating with members to request feedback for the development of activities, products, and services related to the Association’s operation.

  • Having emergency contact information for participants in Association events.

  • Providing contact information for events published in the newsletter, emails, website and media. 

EJCA will obtain permission from non-member volunteers before publishing their contact information (name, telephone number and/or email address) in print or electronic media.

Your data is protected based on Wild Apricot’s (our membership and web hosting vendor) security which can be reviewed here:

Upon request, EJCA will provide individual members and non-member volunteers/contacts with access to all information that is maintained about them in the EJCA database. For any further information, send us an email at

What information do we collect from you?

Personal Data

When applying or renewing your EJCA membership or enrolling in association events, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you ("Personal Data"). This may include, but is not limited to:

  • Email

  • First name and last name

  • Phone number

  • Mailing address

The mailing address is for example requested from members who prefer to receive a print version of our moshi moshi newsletter. You may decline to share certain personal data with us, in which case we may not be able to administer your membership or provide to you some of the features and functionality of the service.

Online Payments

If you make a payment online such as for initializing or renewing a membership or for paid events, your card information is not held by our membership service. It is collected by the third party payment processor PayPal which specializes in the secure online processing of credit card transactions.

Why do we collect this information?

Use of Data

We may use this information provided in the following ways:

  • Administer your EJCA membership and provide membership information and membership benefits to you

  • Send you communications which you have requested and that may be of interest to you, such as newsletters notifying you of various matters, including upcoming events

  • Process orders that you have submitted, such as attending a society event

  • Process a payment that you have made

  • Carry out our obligations arising from any contracts entered into between you and us and to provide you with any products or services that you request from us

  • Provide and maintain our services

  • Seek your views or comments on our services

  • Notify you of changes to services

Who might we share your information with?

We will never sell or rent your information to other parties. 

Legal Requirements

We may disclose your personal data in the belief that such action is necessary to:

  • comply with a legal obligation

  • protect and defend the rights or property of the EJCA

  • prevent or investigate possible wrongdoing in connection with EJCA

  • protect the personal safety of members or the public

  • protect against legal liability

How do we protect your information?

Security of Data

The security of your data is important to us but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.

We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorized alteration or destruction.

For any payments which we take from you online we will use a recognized online secure payment system.

We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.

How long do we keep your information?

We will hold your personal data on our systems for as long as you remain a member of EJCA.  Should your membership lapse, we will still retain your details for some period of time before deleting it from our systems. If you subsequently choose to re-join, you may be required to provide the information again. Annual memberships expire on December 31st of each year.

Your choices


All members will receive emails regarding association business. If you do not want to receive direct communications from us about these events and services, then you can select your choices by ticking the relevant boxes situated under the ‘Email Subscriptions’ tab on your profile page. Unsubscribing from emails will mean that you do not receive all association emails. If you have unsubscribed from email and wish to receive updates on the association, please monitor the web site for information.

Updating your information

The accuracy of your information is important to us. If you need to update any information about yourself then you can do so by editing your profile page.  If the information field is ‘admin-only’ and you cannot change it, please contact us (preferably by emailing to correct it for you.

Setting the privacy levels of your information

The default privacy setting does not allow other logged-in members to view your name, telephone number, email and address.  You can change your privacy settings at any time using the ‘Privacy’ tab on your profile page.

Your Rights 

Following sound and common data protection rights, you (the member or registered contact) have the rights:

  • to access your personal data

  • to be provided with information about how your personal data is processed

  • to have your personal data corrected

  • to have your personal data erased in certain circumstances

  • to object to or restrict how your personal data is processed

  • to have your personal data transferred to yourself or to another business in certain circumstances

  • to erase all personal data

In the event that you request erasure of personal data it may not be possible to continue your membership or to ensure delivery of the newsletter (online or print).

If you have any questions on member rights, or to make a request related to your rights, please contact the website administrator (preferably by emailing or the membership administrator (preferably by emailing

You have the right to take any complaints about how we process your personal data to the Board of the EJCA (preferably by emailing

Changes To This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.

We will let you know via email and/or a prominent notice on our website, prior to the change becoming effective and update the "effective date" at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Our site may, from time to time, contain links to and from the websites of partner networks and other associations.  If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies.  Please check these policies before you submit any personal data to these websites.

Contact Us

If you have any questions about this Privacy Policy, please contact us



  • 会員に関する事務を処理する
  • 会員の更新、ボランティア活動や行事への登録をする
  • 会報やお知らせをメールや手紙で送信する
  • 会の活動・行事・サービスに関する意見を聞くために連絡をする
  • 緊急時に連絡をする
  • 会報、メール、Websiteなどに掲載される行事について連絡する。


個人情報はWild Apricot(会員管理とWebsiteに使っているシステム)のセキュリティで保護されています。詳細はこちら:





  • 電子メールアドレス
  • 氏名
  • 電話番号
  • 郵便住所







  • 会員管理と会員に関する情報や会員の特権を使っていただくため。
  • 会報発行や行事などについてお知らせするため。
  • 行事への参加希望などを事務処理するため。
  • 支払いされた会費や参加費を事務処理するため。
  • 会とあなたとの間で交わされたコントラクトやサービスなどを実行するため。
  • 会の行うサービスを実行するため。
  • あなたの見解や意見を伺うため。
  • 会の変更事項をお知らせするため。





  • 法律上の必要に従うため。
  • EJCAの権利や所有物を保護するため。
  • EJCAが関係する事項の法律違反の可能性を事前に防いだり、捜査するため。
  • 会員やその他の人々の安全を守るため。
  • 法的責任を保護するため。











会員はEJCAからメールでお知らせを受けます。お知らせを受けたくない場合は、登録書の‘Email Subscriptions’の項でそのようにお答えください。メールをお断りになったら、協会の情報はWebsiteからお調べください。







  • あなたの個人情報を見る。
  • あなたの個人情報をEJCAがどのようの処理しているか知ることができる。
  • あなたの個人情報を変更できる。
  • あなたの個人情報をある条件の下で消去できる。
  • あなたの個人情報をEJCAが処理することを、または処理する時の条件を設けることができる。
  • あなたの個人情報をあなた自身または第三者に、ある条件の下で、送ることができる。
  • あなたの個人情報をすべて消去することができる。


会員の権利についての質問、または権利を行使したい時はEJCAウェブサイト係webadmin@ejca.orgか会員係 までご連絡ください。

もしEJCAがあなたの個人情報を処理することについて苦情がある場合は、EJCA役員会に苦情を申し立てる権利があります。 へご連絡ください。







会員の個人情報についての質問は次にご連絡くださ い。

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